General Registration Information: Fall 2017
Fall 2017 Registration begins on April 10, 2017 and proceeds according to time-ticketing. Time-ticketing is based on the total number of hours earned from colleges in the Alamo Colleges District plus any transfer hours that have been posted to your record, as reflected in the Student ACES System. Additional registration and payment information is available on the Alamo Colleges District Registration/Payment Calendars.
All first-time-in-college students are encouraged to begin the enrollment process early in order to complete all admissions, testing, and registration requirements by the posted deadlines. The Steps to Enrollment provides a checklist of requirements.
In 2017-2018, the colleges are closed: Monday, September 4; Thursday, November 23-Sunday, November 26; Wednesday, December 20-Tuesday, January 2; Monday, January 15; Monday, March 12-Sunday, March 18; Friday, March 30-Sunday, April 1; Friday, April 27; and Wednesday, July 4. The colleges are also closed on Fridays June 1-July 27.
Open registration for all students beginning April 24, 2017 also applies to the following categories of students:
- Newly Admitted
- Dual Credit
- Gateway
- Early College High School
- Academies
- Senior Citizens not using a tuition waiver
- Virtual College
Check the number of hours on your record by following these steps:
- Log into the ACES portal with your Alamo Colleges District ID and Password (If you do not have your Alamo Colleges District ID and password follow the instructions located at “Logging into ACES.”)
- Select Student
- Select Web Services
- Select Student and Financial Aid
- Select Registration
- Select Registration Status
- Select the appropriate Term from the drop-down menu and select Submit
- Under the Earned Credit heading you will see the hours you have on your student record.
NOTE: If you have questions concerning your hours, contact your home college Enrollment Services/Admissions and Records Office.
Any Unpaid Tuition and Fee Balance May Result in Students Being Dropped From All Courses. However, if you do not plan to attend, please drop your courses through ACES or in person at the Enrollment Services/Admissions and Records office before classes begin to ensure a 100% refund. You can check your registration status via ACES.
Payments made on Saturday and Sunday must be made online. Online payments can be made until 11:59 p.m. of the deadline date. In person payments must be made by 5:00 p.m.
Check Summer Hours Calendar, as all colleges are closed on Friday during summer.
Fall 2017 Registration Calendar
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16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
| First Day to Apply for Admission |
April 10, 2017 |
April 10, 2017 |
April 10, 2017 |
April 10, 2017 |
| Last Day to Apply for Admission |
August 7, 2017 |
August 7, 2017 |
August 28, 2017 |
October 9, 2017 |
| Last Day to Submit Bacterial Meningitis Documents for processing on time |
August 17, 2017 |
August 17, 2017 |
August 31, 2017 |
October 12, 2017 |
| REGISTRATION TIME TICKETING |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
| 46+ hours |
April 10-11 |
April 10-11 |
N/A |
April 10-11 |
| 31+ hours |
April 10-11 |
April 10-11 |
N/A |
April 10-11 |
| 16+ hours |
April 13-16 |
April 13-16 |
N/A |
April 13-16 |
| 1+ hours |
April 17-23 |
April 17-23 |
N/A |
April 17-23 |
| All Students |
April 24 |
April 24 |
N/A |
April 24 |
| Start II Registration Begins |
N/A |
N/A |
August 21 |
N/A |
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| Last Day to Register & Withdraw with 100% Refund Online |
August 20* |
August 20* |
September 3* |
October 15* |
| Last Day to Withdraw with 100% Refund In Person |
August 25 |
August 25 |
September 8 |
October 20 |
| 70% Refund |
8/28-9/18 |
8/28-9/7 |
9/11-9/27 |
10/23-11/1 |
| 25% Refund |
9/19-9/25 |
9/8-9/11 |
9/28-10/3 |
11/2-11/3 |
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| Financial Aid Funds Available on Cash Card** |
August 26 |
August 24 |
August 24 |
October 19 |
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| Enrollment Management Period*** |
* |
* |
* |
* |
| Classes Begin |
August 28 |
September 11 |
August 28 |
October 23 |
| Smart Start |
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| Schedule Changes |
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| Census Dates§ |
September 13§ |
September 22§ |
September 5§ |
October 30§ |
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REGULAR PAYMENT PLAN OPENS
(First date students can select Payment Plan option.)
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July 3 |
July 3 |
July 3 |
July 3 |
| REGULAR PAYMENT PLAN CLOSES |
August 27 |
August 27 |
August 27 |
October 22 |
| FINANCIAL AID PAYMENT PLAN OPENS |
August 19 |
August 19 |
August 19 |
August 19 |
| FINANCIAL AID PAYMENT PLAN CLOSES |
August 27 |
August 27 |
August 27 |
August 27 |
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PAYMENT DUE DATE DEADLINE
Payment Deadline Tied to Registration Date.
After
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16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
| Payment Due Date |
Sun., July 23*∑ |
Sun., July 23*∑ |
Sun., July 23*∑ |
Sun., July 23*∑ |
| In Person |
N/A |
N/A |
N/A |
N/A |
∑Due Date, Payment Arrangements Due at Registration.
(Purge for non-payment will run on Sunday night with the exception of TBD* for registration since prior week.) |
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| Payments made on Saturday and Sunday must be made online. In person payments must be made by 1:00 p.m. |
| *Colleges closed. Online services available. |
| **If all Financial Aid and enrollment conditions were met 10 days prior to the first class day, and student had received and activated cash card. |
| ***Enrollment Management Period=Faculty/Staff Initiated Changes (Section Clean-Up, Cancel Sections & Move Students, Administrative Changes) |
| §Manual Purge. Students with an outstanding balance of any amount will be purged during the manual census date purge. |
Payment Plan Deadlines - Fall 2017
| Payment |
Amount Due |
Plan 1: 16-Week |
Plan 1: Flex I |
Plan 1: Start II |
Plan 2: Flex II |
| 1st Payment |
34% tuition and fees |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
| 2nd Payment |
33% tuition and fees |
09/14/2017 |
09/14/2017 |
10/26/2017 |
09/14/2017 |
| 3rd Payment |
33% tuition and fees |
10/12/2017 |
10/12/2017 |
11/7/2017 |
10/12/2017 |
Refund Dates - Fall 2017
| |
16-Week Session |
Flex I |
Start II |
Flex II |
| Last Day to Withdraw Online with 100% Refund prior to |
August 20 |
August 20 |
September 3 |
October 15 |
| Last Day to Withdraw In-Person with 100% Refund prior to |
August 25 |
August 25 |
September 8 |
October 20 |
| 70% Refund |
8/28-9/18 |
8/28-9/7 |
9/11-9/27 |
10/23-11/1 |
| 25% Refund |
9/19-9/25 |
9/8-9/11 |
9/28-10/3 |
11/2-11/3 |
Spring 2018 Registration Calendar
| |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
| First Day to Apply for Admission |
Sep 15, 2017 |
Sep 15, 2017 |
Sep 15, 2017 |
Sep 15, 2017 |
| Last Day to Apply for Admission |
Dec 26, 2017 |
Dec 26, 2017 |
Jan 15, 2018 |
Feb 26, 2018 |
| Last Day to Submit Bacterial Meningitis Documents |
Jan 5, 2018 |
Jan 5, 2018 |
Jan 19, 2018 |
Mar 2, 2018 |
| REGISTRATION TIME TICKETING |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
| 46+ hours |
Nov 13-14, 2017 |
Nov 13-14, 2017 |
N/A |
Nov 13-14, 2017 |
| 31+ hours |
Nov 15-16, 2017 |
Nov 15-16, 2017 |
N/A |
Nov 15-16, 2017 |
| 9+ hours |
Nov 17-20, 2017 |
Nov 17-20, 2017 |
N/A |
Nov 17-20, 2017 |
| All Students |
Nov 21, 2017 |
Nov 21, 2017 |
N/A |
Nov 21, 2017 |
| Start II Registration Begins |
N/A |
N/A |
Jan 8, 2018 |
N/A |
| REFUND DATES - Spring 2018 |
16 Week (16) |
Flex I (FI) |
Start II (14) |
Flex II (F2) |
| Last Day to Register & Withdraw with 100% Refund Online |
Jan 9, 2018* |
Jan 9, 2018* |
Jan 21, 2018* |
Mar 4, 2018* |
| Last Day to Withdraw with 100% Refund In Person |
Jan 12, 2018 |
Jan 12, 2018 |
Jan 26, 2018 |
Mar 9, 2018 |
| 70% Refund |
Feb. 5, 2018 |
Jan. 25, 2018 |
Feb. 14, 2018 |
Mar. 28, 2018 |
| 25% Refund |
Feb. 6-Feb. 12, 2018 |
Jan. 26-Jan. 29, 2018 |
Feb. 15-Feb. 20, 2018 |
Mar. 29-Apr. 2, 2018 |
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| Financial Aid Funds Available** |
Jan 11, 2018 |
Jan 11, 2018 |
Jan 11, 2018 |
Mar 22, 2018 |
| Financial Aid Enrollment Dates |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
| OPEN |
12/1/2017 |
12/1/2017 |
12/1/2017 |
12/1/2017 |
| CLOSED |
1/28/2018 |
1/28/2018 |
1/28/2018 |
2/11/2018 |
| Finacial Aid Payment Plan |
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| OPEN 12/1/2017 |
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| CLOSED 1/28/2018 |
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| Enrollment Management Period*** |
Jan 10-15, 2018 |
Jan 10-15, 2018 |
Jan 22-28, 2018 |
Mar 5-11, 2018 |
| Classes Begin |
Jan 16, 2018 |
Jan 16, 2018 |
Jan 29, 2018 |
Mar 19, 2018 |
| Smart Start |
Jan 16, 2018 |
Jan 16, 2018 |
Jan 29, 2018 |
Mar 19, 2018 |
| Schedule Changes |
Jan 16-17, 2018 |
Jan 16-17, 2018 |
Jan 29-30, 2018 |
Mar 19-20, 2018 |
| Census Dates § |
Jan 31, 2018 |
Jan 23, 2018 |
Feb 8, 2018 |
Mar 26, 2018 |
Payment Deadlines Tied to Registration Date
(Payment Plans Available) |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
| Payment Plans Open |
Dec 1, 2017 |
Dec 1, 2017 |
Dec 1, 2017 |
Dec 1, 2017 |
| Payment Plans Close |
Jan 28, 2018 |
Jan 28, 2018 |
Jan 28, 2018 |
Feb 11, 2018 |
| Financial Aid Payment Plans Open |
Jan 6, 2018 |
Jan 6, 2018 |
Jan 6, 2018 |
Jan 6, 2018 |
| Financial Aid Payment Plans Close |
Jan 28, 2018 |
Jan 28, 2018 |
Jan 28, 2018 |
Jan 28, 2018 |
| Payment Due Date-1:00 p.m. |
Sun, Dec 10, 2017*∑ |
Sun, Dec 10, 2017*∑ |
N/A |
Sun, Dec 10, 2017*∑ |
| ∑After Due Date, Payment Arrangements Due at Registration. (Purge for non-payment will run on Sunday night with the exception of Manday, January 16.) |
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Sun, Jan 7, 2018* |
Sun, Jan 7, 2018* |
N/A |
Sun, Jan 7, 2018* |
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Mon, Jan 15, 2018* |
Mon, Jan 15, 2018* |
Mon, Jan 15, 2018* |
Mon, Jan 15, 2018* |
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Sun, Jan 21, 2018* |
Sun, Jan 21, 2018* |
Sun, Jan 21, 2018* |
Sun, Jan 21, 2018* |
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Sun, Jan 28, 2018* |
Sun, Jan 28, 2018* |
Sun, Jan 28, 2018* |
Sun, Jan 28, 2018* |
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Sun, Feb 4, 2018* |
Sun, Feb 4, 2018* |
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Sun, Mar 4, 2018* |
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Sun, Mar 18, 2018* |
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Sun, Mar 25, 2018* |
| All payments or payment plans must be completed by payment deadlines. Students may be dropped from classes if payment arrangements are not made by payment deadline. |
| *Colleges closed. On-line services available. |
| **If all Financial Aid and enrollment conditions are met 10 days prior to the first class day, and if student has selected RefundSelect per Heartlaand email. |
| ***Enrollment Management Period=Faculty/Staff Initiated Changes (Section Clean Up, Cancel Sections & Move Students, Administrative Changes) |
| §Manual Purge. Students with an outstanding balance of any amount will be purged during the manual census date purge. |
| ∑After Due Date, Payment Arrangements Due at Time of Registration |
Payment Plan Deadlines - Spring 2018
| Payment |
Amount Due |
Plan 1: 16-Week |
Plan 1: Flex I |
Plan 1: Start II |
Plan 2: Flex II |
Financial Aid Payment Plan |
| 1st Payment |
34% tuition and fees |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
| 2nd Payment |
33% tuition and fees |
2/8/2018 |
2/8/2018 |
2/8/2018 |
2/15/2018 |
2/8/2018 |
| 3rd Payment |
33% tuition and fees |
3/1/2018 |
3/1/2018 |
3/1/2018 |
3/1/2018 |
3/1/2018 |
Summer 2018 Registration Calendar
| |
Maymester (MM) |
Summer I (SU1) |
Summer 8-Week (SU8) |
Summer II (SUII) |
| First Day to Apply for Admission |
October 15, 2017 |
October 15, 2017 |
October 15, 2017 |
October 15, 2017 |
| Last Day to Apply for Admission |
April 30, 2018 |
May 21, 2018 |
May 21, 2018 |
June 25, 2018 |
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| Last Day to Submit Bacterial Meningitis Documents Online for Timely Processing |
May 4, 2018 |
May 25, 2018 |
May 25, 2018 |
June 29, 2018 |
| REGISTRATION TIME TICKETING |
Maymester (MM) |
Summer I (SU1) |
Summer 8-Week (SU8) |
Summer II (SUII) |
| 46+ hours |
March 26-27, 2018 |
March 26-27, 2018 |
March 26-27, 2018 |
March 26-27, 2018 |
| 31+ hours |
March 28-April 1, 2018 |
March 28-April 1, 2018 |
March 28-April 1, 2018 |
March 28-April 1, 2018 |
| 16+ hours |
April 2-3, 2018 |
April 2-3, 2018 |
April 2-3, 2018 |
April 2-3, 2018 |
| 1+ hours |
April 4-8, 2018 |
April 4-8, 2018 |
April 4-8, 2018 |
April 4-8, 2018 |
| All Students |
April 9, 2018 |
April 9, 2018 |
April 9, 2018 |
April 9, 2018 |
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| Last Day to Register & Withdraw with 100% Refund Online |
May 6, 2018* |
May 27, 2018* |
May 27, 2018* |
July 1, 2018* |
| Last Day to Withdraw with 100% Refund In Person |
May 11, 2018 |
May 31, 2018 |
May 31, 2018 |
July 5, 2018 |
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| Financial Aid Funds Cross Over |
N/A |
May 25, 2018 |
May 25, 2018 |
June 29, 2018 |
| Financial Aid Funds Available** |
N/A |
May 31, 2018 |
May 31, 2018 |
July 6, 2018 |
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| Enrollment Management Period*** |
May 7-13, 2018 |
May 28-June 3, 2018 |
May 28-June 3, 2018 |
July 2-8, 2018 |
| Classes Begin |
May 14, 2018 |
June 4, 2018 |
June 4, 2018 |
July 9, 2018 |
| Smart Start |
May 14, 2018 |
June 4, 2018 |
June 4, 2018 |
July 9, 2018 |
| Schedule Changes |
May 14-15, 2018 |
June 4-5, 2018 |
June 4-5, 2018 |
July 9-10, 2018 |
| Census Dates§ |
May 15, 2018 |
June 7, 2018 |
June 12, 2018 |
July 12, 2018 |
Payment Deadlines Tied to Registration Dates Below
(Payment Plans Available) |
Maymester (MM) |
Summer I (SU1) |
Summer 8-Week (SU8) |
Summer II (SUII) |
| Payment Plans Open |
N/A |
April 30, 2018 |
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| Payment Plans Close |
N/A |
June 9, 2018 |
June 9, 2018 |
July 14, 2018 |
| Financial Aid Payment Plans Open |
N/A |
May 25, 2018 |
May 25, 2018 |
N/A |
| Financial Aid Payment Plans Close |
N/A |
June 9, 2018 |
June 9, 2018 |
N/A |
| SMP Funds Cross Over |
TBD |
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TBD |
| ∑Payment Due Date - 1:00 p.m. |
Sunday, May 13*∑§^ |
Sunday, May 27*∑ |
Sunday, May 27*∑ |
Sunday, May 27*∑ |
| ∑After Due Date, Payment Arrangements Due at Time of Registration |
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Sunday June 3, 2018*∑
Sunday, June 10, 2018*∑
—
—
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Sunday June 3, 2018*∑
Sunday, June 10, 2018*∑
—
—
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Sunday June 3, 2018*∑
Sunday, June 10, 2018*∑
Sunday July 8, 2018*∑
Sunday, July 15, 2018*∑
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| Purge for non-payment will run on Sunday afternoon on dates noted. |
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| All payments or payment plans must be completed by the payment deadlines |
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| Check Summer Hours Calendar, as all colleges are closed on Friday during summer. Payments made on Saturday and Sunday must be made online. In person payments must be made by 1:00 p.m. |
| *Colleges closed. On-line services available. |
| **If all Financial Aid and enrollment conditions were met 10 days prior to the first class day, and student had received and activated cash card. |
| ***Same Day Pay = Tuition payment due same day registration occurs. |
| §Manual Purge. Students with outstanding balance of any amount will be purged during the manual census date purge. ^This will be a manual purge executed on Monday, May 14. |
| Independence Day-July 4. Summer Hours are in place June through July. |
Payment Plan Deadlines - Summer 2018
| Payment |
Amount Due |
Plan 1: Maymester (MM) |
Plan 2: Summer I (SU1) |
Plan 3: Summer 8-Week (SU8) |
Plan 4: Summer II (SUII) |
| 1st Payment |
50% tuition and fees |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
Varies based on payment deadline (according to registration date) |
| 2nd Payment |
50% tuition and fees |
June 14, 2018 |
June 14, 2018 |
June 14, 2018 |
July 19, 2018 |
Refund Dates - Summer 2018
| |
Maymester (MM) |
Summer I (SU1) |
Summer 8-Week (SU8) |
Summer II (SUII) |
| Last Day to Withdraw Online with 100% Refund |
May 6, 2018* |
May 27, 2018* |
May 27, 2018* |
July 1, 2018* |
| Last Day to Withdraw In-Person with 100% Refund |
May 11, 2018 |
May 31, 2018 |
May 31, 2018 |
July 5, 2018 |
| 70% Refund |
May 12-16, 2018 |
June 1-8, 2018 |
June 1-13, 2018 |
July 6-13, 2018 |
| 25% Refund |
May 17, 2018 |
June 9-11, 2018 |
June 14-15, 2018 |
July 14-16, 2018 |
View and Pay Your Account
- Log into the ACES portal with your Alamo Colleges District ID and Password (If you do not have your Alamo Colleges District ID and password follow the instructions located at “Logging into ACES”.)
- Select Student
- Select Web Services
- Select Student and Financial Aid
- Select Student Account
- Select Account Summary to review your account balance
- Select Make a Payment
- Select Alamo Colleges Account Suite. This will take you to the TouchNet Payment website.
- To pay in full select Make a Payment
- To sign up for the Payment Plan, select Enroll in Plan
Where to Get Help
Instructions on how to access ACES Student Registration Guide
For Network or Password issues contact the Alamo Colleges District Support Central at 210-485-0555.
Questions about registration? Click here.
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