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    St. Philip’s College Schedule/Catalog 2016-2017 
    		    
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    St. Philip’s College Schedule/Catalog 2016-2017 [Archived Catalog]

    Registration Dates & Payment Deadlines/Refund Dates

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    General Registration Information: Spring 2017

    Spring 2017 Registration begins on November 14, 2016 and proceeds according to time ticketing. Time ticketing is based on the total number of hours earned from colleges in the Alamo Colleges District plus any transfer hours that have been posted to your record, as reflected in the Student ACES System. Additional registration and payment information is available on the Alamo Colleges District Registration/Payment Calendars.

    All first-time-in-college students are encouraged to begin the enrollment process early in order to complete all admissions, testing, and registration requirements by the posted deadlines. The Steps to Enrollment  provides a checklist of requirements.

    In 2016-2017, the colleges are closed: Monday, September 5; Thursday, November 24-Sunday, November 27; Monday, December 19-Tuesday, January 3; Monday, January 16; Monday, March 13-Sunday, March 19; Friday, April 14-Sunday, April 16; Friday, April 28; and Tuesday, July 4.  The colleges are also closed on Fridays June 1-July 31.

    Open registration for all students beginning November 22, 2016 also applies to the following categories of students:

    • Newly Admitted
    • Dual Credit
    • Gateway
    • Early College High School
    • Academies
    • Senior Citizens not using a tuition waiver
    • Virtual College

    Check the number of hours on your record by following these steps:

    1. Log into the ACES portal with your Alamo Colleges District ID and Password (If you do not have your Alamo Colleges District ID and password follow the instructions located at “Logging into ACES.”)
    2. Select Student
    3. Select Web Services
    4. Select Student and Financial Aid
    5. Select Registration
    6. Select Registration Status
    7. Select the appropriate Term from the drop-down menu and select Submit
    8. Under the Earned Credit heading you will see the hours you have on your student record.

    NOTE: If you have questions concerning your hours, contact your home college Enrollment Services/Admissions and Records Office.

    Any Unpaid Tuition and Fee Balance May Result in Students Being Dropped From All Courses. However, if you do not plan to attend, please drop your courses through ACES or in person at the Enrollment Services/Admissions and Records office before classes begin to ensure a 100% refund. You can check your registration status via ACES.

    Payments made on Saturday and Sunday must be made online. Online payments can be made  until 4:59 p.m. of the deadline date. In person payments must be made by 5:00 p.m.

    Check Summer Hours Calendar, as all colleges are closed on Friday during summer.

    Fall 2016 Registration Calendar

      16 Week (16) Flex I (F1) Start II (14) Flex II (F2)
    First Day to Apply for Admission October 15, 2015 October 15, 2015 October 15, 2015 October 15, 2015
    Last Day to Apply for Admission August 1, 2016 August 8, 2016 August 1, 2016 October 3, 2016
    Last Day to Submit Bacterial Meningitis Documents for processing on time August 12, 2016 August 12, 2016 August 27, 2016 October 7, 2016
    REGISTRATION TIME TICKETING 16 Week (16) Flex I (F1) Start II (14) Flex II (F2)
    46+ hours     N/A  
    31+ hours     N/A  
    16+ hours     N/A  
    1+ hours * * N/A *
    All Students     N/A  
    Start II Registration Begins N/A N/A   N/A
             
    Last Day to Register & Withdraw with 100% Refund Online August 14* August 14* August 28* October 9*
    Last Day to Withdraw with 100% Refund In Person August 19 August 19 September 2 October 14
             
    Financial Aid Crosses Over August 12, 2016 August 12, 2016 August 12, 2016 August 12, 2016
    Financial Aid Funds Available on Cash Card** August 18 August 18 August 18 October 13
             
    Enrollment Management Period*** August 15-21* August 15-21* August 29-September 5* October 10-16*
    Classes Begin August 22 August 22 September 6 October 17
    Smart Start August 22 August 22 September 6 October 17
    Schedule Changes August 22-23 August 22-23 September 6-7 October 17-18
    Census Dates§ September 7§ August 29§ September 19§ October 24§

    PAYMENT PLANS OPEN
    (First date students can select Payment Plan option.)

    		 July 1 July 1 July 1 July 1
             
    PAYMENT DUE DATE DEADLINE
    Payment Deadline Tied to Registration Date.
    After
         		 16 Week (16) Flex I (F1) Start II (14) Flex II (F2)
    Payment Plans Open July 1, 2016 July 1, 2016 July 1, 2016 July 1, 2016
    Payment Due Date Sun., July 24*∑ Sun., July 24*∑ Sun., July 24*∑ Sun., July 24*∑
    ∑Due Date, Payment Arrangements Due at Registration.
    (Purge for non-payment will run on Sunday night with the exception of Monday, September 5* for registration since prior week.)    		 Sun., August 9* Sun., August 9* N/A Sun., August 9*
      Sun., July 31* Sun., July 31* Sun., July 31* Sun., July 31*
      Sun., August 7* Sun., August 7* Sun., August 7* Sun., August 7*
      Sun., August 21* Sun., August 21* Sun., August 21* Sun., August 21*
      Sun., August 28* Sun., August 28* Sun., August 28* Sun., August 28*
      Mon., September 5 Mon., September 5 Mon., September 5* Mon., September 5*
          Sun., September 11* Sun., September 11*
          Sun., September 18* Sun., September 18*
            Sun., October 9*online by 4:59 p.m.
            Sun., October 16*online by 4:59 p.m.
            Sun., October 23*online by 4:59 p.m.
    Check Summer Hours Calendar, as all colleges are closed on Friday during summer. Payments made on Saturday and Sunday must be made online. In person payments must be made by 5:00 p.m.
    *Colleges closed. Online services available.
    **If all Financial Aid and enrollment conditions were met 10 days prior to the first class day, and student had received and activated cash card.
    ***Enrollment Management Period=Faculty/Staff Initiated Changes (Section Clean-Up, Cancel Sections & Move Students, Administrative Changes)
    §Manual Purge. Students with an outstanding balance of any amount will be purged during the manual census date purge.

    Payment Plan Deadlines - Fall 2016

    Payment Amount Due Plan 1: 16-Week Plan 1: Flex I Plan 1: Start II Plan 2: Flex II
    1st Payment 34% tuition and fees Varies based on payment deadline (according to registration date) Varies based on payment deadline (according to registration date) Varies based on payment deadline (according to registration date) Varies based on payment deadline (according to registration date)
    2nd Payment 33% tuition and fees 09/15/2015 09/15/2015 09/15/2015 10/27/2015
    3rd Payment 33% tuition and fees 10/13/2015 10/13/2015 10/13/2015 11/08/2015

    Refund Dates - Fall 2016

      16-Week Session Flex I Start II Flex II
    Last Day to Withdraw Online with 100% Refund prior to August 14 August 14 August 28 October 9
    Last Day to Withdraw In-Person with 100% Refund prior to August 19 August 19 September 2 October 14
    70% Refund September 12 August 31 September 22 October 26
    25% Refund September 13-19 September 1-2 September 23-28 October 27-28

    Spring 2017 Registration Calendar

      16 Week (16) Flex I (F1) Start II (14) Flex II (F2)
    First Day to Apply for Admission September 15, 2016 September 15, 2016 September 15, 2016 September 15, 2016
    Last Day to Apply for Admission December 27, 2016 December 27, 2016 January 16, 2017 February 27, 2017
    Bacterial Meningitis Documents Processed on Time if Received By January 5, 2017 January 5, 2017 January 19, 2017 March 2, 2017
    REGISTRATION & TIME TICKETING 16 Week (16) Flex I (F1) Start II (14) Flex II (F2)
    46+ hours November 14-15 November 14-15 N/A November 14-15
    31+ hours November 16 November 16 N/A November 16
    16+ hours November 17 November 17 N/A November 17
    1+ hours November 18-21 November 18-21 N/A November 18-21
    All Students November 22 November 22 N/A November 22
    Start II Registration Begins N/A N/A January 9 N/A
    Web Registration End Dates January 8* January 8* January 22* March 5*
    REFUND DATES - Spring 2017        
    Last Day to Register & Withdraw with 100% Refund Online January 8* January 8* January 22* March 5*
    Last Day to Withdraw with 100% Refund In Person January 13 January 13 January 27 March 10
    70% Refund February 6 January 26 February 15 March 29
    25% Refund February 7-February 13 January 27-January 30 February 16-February 21 March 30-March 31
             
    Financial Aid Funds Available on Cash Card** January 12 January 12 January 26 March 23
             
    Enrollment Management Period*** January 9-15 January 9-15 January 23-29 March 6-12
    Classes Begin January 17 January 17 January 30 March 20
    Smart Start January 17 January 17 January 30 March 20
    Schedule Changes January 17-18 January 17-18 January 30-31 March 20-21
    Census Dates § February 1 January 24 February 10 March 27
    Payment Deadlines Tied to Registration Date
    (Payment Plans Available)    		 16 Week (16) Flex I (F1) Start II (14) Flex II (F2)
    Payment Plans Open
    (first date students can select the payment plan option)    		 December 1 December 1 December 1 December 1
    Financial Aid Payment Plans Open January 7 January 7 January 7 January 7
    Payment Due Date Sunday, December 11*∑ Sunday, December 11*∑ Monday, January 16*∑ Sunday, December 11*∑
    In Person N/A* N/A* N/A* N/A*
    Online 1:00 p.m. 1:00 p.m. 1:00 p.m. 1:00 p.m.
    Students may be dropped from classes if payment arrangements are not made by the payment deadline.
    ∑After Payment Due Date, Payment Arrangements Due at Registration. (Purge for non-payment will run on Sunday night with the exception of Monday, January 16.) Registration Payment Due Dates indicated below:
      Sun., Jan. 8* Sun., Jan. 8* N/A Sun., Jan. 8*
      Mon., Jan. 16* Mon., Jan. 16* Mon., Jan. 16* Mon., Jan. 16*
      Sun., Jan. 22* Sun., Jan. 22* Sun., Jan. 22* Sun., Jan. 22*
      Sun., Jan. 29* Sun., Jan. 29* Sun., Jan. 29* Sun., Jan. 29*
          Sun., Feb. 5* Sun., Feb. 5*
            Sun., Feb. 12*
            Sun., Mar. 5*
            Sun., Mar. 19*
            Sun., Mar. 26*
    In Person N/A* N/A* N/A* N/A*
    Online 1:00 p.m. 1:00 p.m. 1:00 p.m. 1:00 p.m.
    All payments or payment plans must be completed by the payment deadlines        
    Payments made on Saturday and Sunday must be made online. In person payments must be made by 5:00 p.m.
    *Colleges closed. On-line services available.
    **If all Financial Aid and enrollment conditions were met 10 days prior to the first class day, and student had received and activated cash card.
    ***Enrollment Management Period=Faculty/Staff Initiated Changes (Section Clean Up, Cancel Sections & Move Students, Administrative Changes)
    §Manual Purge. Students with an outstanding balance of any amount will be purged during the manual census date purge.

    Payment Plan Deadlines - Spring 2017

    Payment Amount Due Plan 1: 16-Week Plan 1: Flex I Plan 1: Start II Plan 2: Flex II
    1st Payment 34% tuition and fees Varies based on payment deadline (according to registration date) Varies based on payment deadline (according to registration date) Varies based on payment deadline (according to registration date) Varies based on payment deadline (according to registration date)
    2nd Payment 33% tuition and fees February 9, 2017 February 9, 2017 February 9, 2017 February 16, 2017
    3rd Payment 33% tuition and fees March 2, 2017 March 2, 2017 March 2, 2017 March 2, 2017

    Summer 2017 Registration Calendar

      Maymester (MM) Summer I (SU1) Summer 8-Week (SU8) Summer II (SUII)
    First Day to Apply for Admission October 15, 2016 October 15, 2016 October 15, 2016 October 15, 2016
    Last Day to Apply for Admission April 24, 2017 May 22, 2017 May 22, 2017 June 26, 2017
             
    Last Day to Submit Bacterial Meningitis Documents Online for Timely Processing May 1, 2017 May 22, 2017 May 22, 2017 June 26, 2017
    REGISTRATION TIME TICKETING Maymester (MM) Summer I (SU1) Summer 8-Week (SU8) Summer II (SUII)
    46+ hours March 27-28 March 27-28 March 27-28 March 27-28
    31+ hours March 29 March 29 March 29 March 29
    16+ hours March 30 March 30 March 30 March 30
    1+ hours March 31-April 2 March 31-April 2 March 31-April 2 March 31-April 2
    All Students April 3 April 3 April 3 April 3
             
    Last Day to Register & Withdraw with 100% Refund Online May 7, 2017 May 28, 2017 May 27, 2017 July 2, 2017
    Last Day to Withdraw with 100% Refund In Person May 12, 2017 June 1, 2017 June 1, 2017 July 6, 2017
             
    Financial Aid Funds Cross Over N/A May 26, 2017 May 26, 2017 June 30, 2017
    Financial Aid Funds Available** N/A June 1. 2017 June 1, 2017 July 7, 2017
             
    Enrollment Management Period*** May 8-14, 2017 May 29-June 4, 2017 May 29-June 4, 2017 July 3-July 9, 2017
    Classes Begin May 15, 2017 June 5, 2017 June 5, 2017 July 10, 2017
    Smart Start May 15, 2017 June 5, 2017 June 5, 2017 July 10, 2017
    Schedule Changes May 15-16, 2017 June 5-6, 2017 June 5-6, 2017 July 10-11, 2017
    Census Dates§ May 16, 2017 June 8, 2017 June 13, 2017 July 13, 2017
    Payment Deadlines Tied to Registration Dates Below
    (Payment Plans Available)    		 Maymester (MM) Summer I (SU1) Summer 8-Week (SU8) Summer II (SUII)
    Payment Plans Open N/A May 1, 2017 May 1, 2017 May 1, 2017
    Payment Plans Close N/A June 4, 2017 June 4, 2017 July 9, 2017
    Financial Aid Payment Plans Open N/A May 27, 2017 May 27, 2017 N/A
    Financial Aid Payment Plans Close N/A June 4, 2017 June 4, 2017 N/A
    ∑Maymester Payment Due Date - 1:00 p.m. Sunday, May 14, 2017      
    ∑Summer I, 8-Week and Summer II Payment Due Date - 1:00 p.m.   Sunday, May 28, 2017 Sunday, May 28, 2017 Sunday, May 28, 2017
    Purge for non-payment will run on Monday, May 15 and on Sunday afternoon on the dates noted. Sunday, May 28, 2017

    Sunday, May 28, 2017

    Sunday, June 4, 2017

    		 Sunday, June 4, 2017 Sunday, June 4, 2017
          Sunday, June 11, 2017 Sunday, June 11, 2017
            Sunday, July 2, 2017
            Sunday, July 9, 2017
    ∑After Due Date, Payment Arrangements Due at Time of Registration        
    All payments or payment plans must be completed by the payment deadlines        
             
    Check Summer Hours Calendar, as all colleges are closed on Friday during summer. Payments made on Saturday and Sunday must be made online. In person payments must be made by 5:00 p.m.
    *Colleges closed. Online services available.
    **If all Financial Aid and enrollment conditions are met 10 days prior to the first class day and if student has selected an option through RefundSelect per Heartland email.
    ***Enrollment Management Period = Facullty/Staff Initiated Changes (Section Clean Up, Cancel Sections and Move Students, Administrative Changes)
    §Manual Purge. Students with an outstanding balance of any amount will be purged during the manual census date purge.
    ∑After Due Date, Payment Arrangements Due at Time of Registration
    Independence Day-July 4. Summer Hours are in place June through July.

    Summer Payment Plans

    Summer Payment Amount Due Plan 1: Maymester & Summer I/8 Week Plan 2: Summer II Plan 3: Financial Aid Students Only*
    1st Payment $25 down payment + $25 Admin Fee      
    2nd Payment 50% tuition and fees
         		 Varies based on payment deadline (according to registration date) Varies based on payment deadline (according to registration date) Varies based on payment deadline (according to registration date)
    3rd Payment 50% tuition and fees June 15 July 20 June 15

    *Financial Aid Payment Plan - for students receiving financial aid but the award amount may not cover all tuition and fees

    Refund Dates - Summer 2017

      Maymester (MM) Summer I (SU1) Summer 8-Week (SU8) Summer II (SUII)
    Last Day to Withdraw Online with 100% Refund prior to May 7 May 28 May 28 July 2
    Last Day to Withdraw In-Person with 100% Refund prior to May 12 June 1 June 1 July 6
    70% Refund May 17 June 12 June 15 July 17
    25% Refund May 18 June 13 June 20 July 18

    View and Pay Your Account

    1. Log into the ACES portal with your Alamo Colleges District ID and Password (If you do not have your Alamo Colleges District ID and password follow the instructions located at “Logging into ACES”.)
    2. Select Student
    3. Select Web Services
    4. Select Student and Financial Aid
    5. Select Student Account
    6. Select Account Summary to review your account balance
    7. Select Make a Payment
    8. Select Alamo Colleges Account Suite. This will take you to the TouchNet Payment website.
    9. To pay in full select Make a Payment
    10. To sign up for the Payment Plan, select Enroll in Plan

    Where to Get Help

    Instructions on how to access ACES       Student Registration Guide

    For Network or Password issues contact the Alamo Colleges District Support Central at 210-485-0555.

    Questions about registration? Click here.

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